HR Support/Executive Assistant
Ventura, CA Ventura, CA Full-time Full-time $22 - $24 an hour $22 - $24 an hour 14 hours ago 14 hours ago 14 hours ago HR Support/Executive Assistant Job Description Division:
Administration Supervisor:
Human Resources Manager Status:
Non-Exempt, Full-Time ORGANIZATIONAL BACKGROUND Cabrillo Economic Development Corporation (CEDC) develops and manages service enriched, inclusive residential communities, ensuring access to affordable, secure, quality housing that creates the foundation for our residents to grow and thrive.
An industry leader since 1981, CEDC has built 45 affordable housing developments totaling close to 1,700 ownership and rental units.
It currently has an ownership interest in 1,137 rental units that it manages.
CEDC has an annual operating budget of $6,750,000 and multiple projects in the early stages of development.
THE POSITION This position requires clerical and administrative support to the HR Department, including the provision of support for the recruiting process (e.
g.
scheduling interviews, background screening, attending job and career fairs, as needed, and contacting selected candidates).
Other essential functions include assisting with maintenance of job and personnel files, ensuring proper dispositioning of applicants and conducting the new hire orientation process and onboarding.
This position will also provide administrative support to all the management team in various tasks.
MAJOR DUTIES AND
Responsibilities:
Examples of this position's duties and responsibilities include, but are not limited to the following:
Assist the Manager of Human Resources with HR-related administrative functions as needed.
Responsible for the data in an effective Human Resources Information System to support CEDC goals and objectives.
Assists the HR Manager in securing and filing compliance documents pursuant to employment law and practices; compiles and collects data for state and federal agencies as needed.
Assists with talent acquisition, recruitment, training, and development.
Assists the manager of human resources, administration, and technology staff; collaborates with staff in a manner that provides continual personal development, growth and stresses internal customer service values with employees.
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the management team.
Transcribe, edit, and compose executive correspondence, resolutions and memos, which include that of a confidential and/or sensitive nature.
Schedules group meetings or events Arranges travel and accommodations for executives.
Schedules and attends management meetings or board meetings, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Continually update and correct database records.
Performs additional duties as assigned by executives.
Performs other related duties as assigned.
EDUCATIONAL REQUIREMENT:
High School Diploma Bachelor's degree in business administration, communications, or a related field a plus REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
Minimum of 3 years office /administrative work experience Computer proficiency in Microsoft Office:
Outlook, Access, Excel, Word PowerPoint; as well as experience in managing social media.
Ability to operate various office machines.
Ability to establish and maintain good working relations with other employees, government and private agencies, BOD and the public.
Knowledge of administrative and clerical procedures Strong verbal and written communication skills Ability to multi-task in a fast-paced environment with attention to detail Strong customer service and creative problem-solving experience Ability to handle confidential information with the utmost professionalism and discretion.
Excellent customer service and telephone skills Computer proficient in word processing, data entry and compilation of reports from data base Excellent organizational skills and detail oriented Ability to work independently.
Information management and organization Housing development and/or Real Estate experience a plus REQUIRED EDUCATION &
Experience:
Any combination equivalent to sufficient experience, training, and/or education to demonstrate the knowledge and abilities listed above.
LICENSES & OTHER REQUIREMENTS:
A valid California driver's License and proof of automobile liability insurance.
All qualified persons should EMAIL OR FAX their R sum to:
Resumes@cabrilloedc.
org or Fax:
(805) 620-9294 CEDC IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER Job Type:
Full-time Pay:
$22.
00 - $24.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Overtime Weekend availability Ability to commute/relocate:
Ventura, CA 93003:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person Division:
Administration.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administration Supervisor:
Human Resources Manager Status:
Non-Exempt, Full-Time ORGANIZATIONAL BACKGROUND Cabrillo Economic Development Corporation (CEDC) develops and manages service enriched, inclusive residential communities, ensuring access to affordable, secure, quality housing that creates the foundation for our residents to grow and thrive.
An industry leader since 1981, CEDC has built 45 affordable housing developments totaling close to 1,700 ownership and rental units.
It currently has an ownership interest in 1,137 rental units that it manages.
CEDC has an annual operating budget of $6,750,000 and multiple projects in the early stages of development.
THE POSITION This position requires clerical and administrative support to the HR Department, including the provision of support for the recruiting process (e.
g.
scheduling interviews, background screening, attending job and career fairs, as needed, and contacting selected candidates).
Other essential functions include assisting with maintenance of job and personnel files, ensuring proper dispositioning of applicants and conducting the new hire orientation process and onboarding.
This position will also provide administrative support to all the management team in various tasks.
MAJOR DUTIES AND
Responsibilities:
Examples of this position's duties and responsibilities include, but are not limited to the following:
Assist the Manager of Human Resources with HR-related administrative functions as needed.
Responsible for the data in an effective Human Resources Information System to support CEDC goals and objectives.
Assists the HR Manager in securing and filing compliance documents pursuant to employment law and practices; compiles and collects data for state and federal agencies as needed.
Assists with talent acquisition, recruitment, training, and development.
Assists the manager of human resources, administration, and technology staff; collaborates with staff in a manner that provides continual personal development, growth and stresses internal customer service values with employees.
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the management team.
Transcribe, edit, and compose executive correspondence, resolutions and memos, which include that of a confidential and/or sensitive nature.
Schedules group meetings or events Arranges travel and accommodations for executives.
Schedules and attends management meetings or board meetings, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Continually update and correct database records.
Performs additional duties as assigned by executives.
Performs other related duties as assigned.
EDUCATIONAL REQUIREMENT:
High School Diploma Bachelor's degree in business administration, communications, or a related field a plus REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
Minimum of 3 years office /administrative work experience Computer proficiency in Microsoft Office:
Outlook, Access, Excel, Word PowerPoint; as well as experience in managing social media.
Ability to operate various office machines.
Ability to establish and maintain good working relations with other employees, government and private agencies, BOD and the public.
Knowledge of administrative and clerical procedures Strong verbal and written communication skills Ability to multi-task in a fast-paced environment with attention to detail Strong customer service and creative problem-solving experience Ability to handle confidential information with the utmost professionalism and discretion.
Excellent customer service and telephone skills Computer proficient in word processing, data entry and compilation of reports from data base Excellent organizational skills and detail oriented Ability to work independently.
Information management and organization Housing development and/or Real Estate experience a plus REQUIRED EDUCATION &
Experience:
Any combination equivalent to sufficient experience, training, and/or education to demonstrate the knowledge and abilities listed above.
LICENSES & OTHER REQUIREMENTS:
A valid California driver's License and proof of automobile liability insurance.
All qualified persons should EMAIL OR FAX their R sum to:
Resumes@cabrilloedc.
org or Fax:
(805) 620-9294 CEDC IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER Job Type:
Full-time Pay:
$22.
00 - $24.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Overtime Weekend availability Ability to commute/relocate:
Ventura, CA 93003:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person Division:
Administration.
Estimated Salary: $20 to $28 per hour based on qualifications.
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