Executive Assistant, Nursing
Ventura, CA Ventura, CA Full-time Full-time $35.
42 - $53.
38 an hour $35.
42 - $53.
38 an hour Compensation:
Salary Range:
$35.
42 - $53.
38 / hour The pay range above represents the lowest possible rate for the position and the highest possible rate.
Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role.
Most often, a newly hired employee will be placed below the midpoint of the range.
If you are viewing this posting on a job site, please visit our company page and search for the opportunity to view the pay range:
https:
//careers-mycmh.
icims.
com/jobs
Responsibilities:
The Executive Assistant to the CNO performs the full range of clerical, administrative and general office duties in support of the Executive.
Serves as the primary initial contact to the Department, coordinating the flow of information between Executive and others, including other departments and members of the CMH Leadership Team.
Assists with managing daily administrative functions for the department as well as supporting the CMH leadership team as needed.
Essential Functions & Duties Manages the Executive's calendar and independently schedules/arranges appointments and various meetings.
Screens incoming calls, voicemail and visitors for Executive and Department as needed.
Coordinates programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
Directs preparation of records such as agenda, notices and minutes for meetings.
Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
Draft and prepare correspondence for internal announcements, staff meetings, and organizations that the CNO is involved with Creates and maintains database and spreadsheet files.
Arranges complex and detailed travel plans and agendas, compiles documents for travel-related meetings, and accompanies supervisor when requested.
Assists department managers with policy and procedure updates and preparation of manuals.
Responsible for providing On-Boarding support for new hires reporting to the CNO.
Maintains permanent file of all minutes.
Opens and sorts mail.
Orders supplies as necessary.
Sends, receives and distributes faxes.
Maintains and updates filing.
May compile plan of correction responses to the various accreditation and licensing agencies.
May assist with submitting and reconciling expense reports.
Provides support on special projects as needed.
Ability to initiate, plan and direct short and long-term projects.
Ability to direct questions and solve problems independently.
Displays a compassionate and caring attitude that represents CMHS in a positive manner to all persons noted above.
Ability to professionally handle sensitive information and maintain complete confidentiality.
Performs other duties as assigned.
Qualifications:
Required:
High school diploma or equivalent (GED) Three (3) years of experience in an Administrative or Executive Assistant capacity Five (5) years of administrative experience Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat Strong verbal and written communication skills Preferred:
Previous administrative support experience in a healthcare environment Bachelor's or associate degree in a related field Overview:
Community Memorial Health System was established in 2005 when Community Memorial Hospital in Ventura merged with Ojai Valley Community Hospital.
It is comprised of these two hospitals along with a network of primary and specialty care health centers serving various communities across west Ventura County.
Our health system is a community-owned, not-for-profit organization.
As such, we are not backed by a corporate or government entity, nor do we answer to shareholders.
We depend on - and answer to - the communities we serve.
Community Memorial Health System Benefits To help heal, comfort, and promote health for the communities we serve, Community Memorial Health System (CMHS) takes care of our community of employees so our local community can be cared for.
That's why we provide competitive benefits, along with great career choices, training, and leadership development.
Our total rewards package provides benefits that support you and your family's health and wellness in all aspects of life.
From our top tier insurance plans to our employee assistance program, take advantage of what CMHS has to offer so you and your loved ones can have peace of mind now and for years to come.
CMHS is here for you and your family every step of the way.
Competitive Pay Shift Differentials In-House Registry Rates Fidelity 403(b) Retirement Plan Paid Time Off Medical (EPO/PPO), Dental, & Vision Insurance Coverage Voluntary Worksite Benefits Employee Assistance Program Available 24/7 (EAP) Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Recognition programs Employee service recognition events Home, Retail, Travel & Entertainment Discounts National Hospital Week and National Nurses Week celebrations We are an AA/EEO/Veterans/Disabled Employer.
Estimated Salary: $20 to $28 per hour based on qualifications.
42 - $53.
38 an hour $35.
42 - $53.
38 an hour Compensation:
Salary Range:
$35.
42 - $53.
38 / hour The pay range above represents the lowest possible rate for the position and the highest possible rate.
Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role.
Most often, a newly hired employee will be placed below the midpoint of the range.
If you are viewing this posting on a job site, please visit our company page and search for the opportunity to view the pay range:
https:
//careers-mycmh.
icims.
com/jobs
Responsibilities:
The Executive Assistant to the CNO performs the full range of clerical, administrative and general office duties in support of the Executive.
Serves as the primary initial contact to the Department, coordinating the flow of information between Executive and others, including other departments and members of the CMH Leadership Team.
Assists with managing daily administrative functions for the department as well as supporting the CMH leadership team as needed.
Essential Functions & Duties Manages the Executive's calendar and independently schedules/arranges appointments and various meetings.
Screens incoming calls, voicemail and visitors for Executive and Department as needed.
Coordinates programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
Directs preparation of records such as agenda, notices and minutes for meetings.
Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
Draft and prepare correspondence for internal announcements, staff meetings, and organizations that the CNO is involved with Creates and maintains database and spreadsheet files.
Arranges complex and detailed travel plans and agendas, compiles documents for travel-related meetings, and accompanies supervisor when requested.
Assists department managers with policy and procedure updates and preparation of manuals.
Responsible for providing On-Boarding support for new hires reporting to the CNO.
Maintains permanent file of all minutes.
Opens and sorts mail.
Orders supplies as necessary.
Sends, receives and distributes faxes.
Maintains and updates filing.
May compile plan of correction responses to the various accreditation and licensing agencies.
May assist with submitting and reconciling expense reports.
Provides support on special projects as needed.
Ability to initiate, plan and direct short and long-term projects.
Ability to direct questions and solve problems independently.
Displays a compassionate and caring attitude that represents CMHS in a positive manner to all persons noted above.
Ability to professionally handle sensitive information and maintain complete confidentiality.
Performs other duties as assigned.
Qualifications:
Required:
High school diploma or equivalent (GED) Three (3) years of experience in an Administrative or Executive Assistant capacity Five (5) years of administrative experience Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat Strong verbal and written communication skills Preferred:
Previous administrative support experience in a healthcare environment Bachelor's or associate degree in a related field Overview:
Community Memorial Health System was established in 2005 when Community Memorial Hospital in Ventura merged with Ojai Valley Community Hospital.
It is comprised of these two hospitals along with a network of primary and specialty care health centers serving various communities across west Ventura County.
Our health system is a community-owned, not-for-profit organization.
As such, we are not backed by a corporate or government entity, nor do we answer to shareholders.
We depend on - and answer to - the communities we serve.
Community Memorial Health System Benefits To help heal, comfort, and promote health for the communities we serve, Community Memorial Health System (CMHS) takes care of our community of employees so our local community can be cared for.
That's why we provide competitive benefits, along with great career choices, training, and leadership development.
Our total rewards package provides benefits that support you and your family's health and wellness in all aspects of life.
From our top tier insurance plans to our employee assistance program, take advantage of what CMHS has to offer so you and your loved ones can have peace of mind now and for years to come.
CMHS is here for you and your family every step of the way.
Competitive Pay Shift Differentials In-House Registry Rates Fidelity 403(b) Retirement Plan Paid Time Off Medical (EPO/PPO), Dental, & Vision Insurance Coverage Voluntary Worksite Benefits Employee Assistance Program Available 24/7 (EAP) Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Recognition programs Employee service recognition events Home, Retail, Travel & Entertainment Discounts National Hospital Week and National Nurses Week celebrations We are an AA/EEO/Veterans/Disabled Employer.
Estimated Salary: $20 to $28 per hour based on qualifications.
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