Administrative Assistant

Rose Gregory

 2419 Harbor Blvd. #149 

Ventura, CA 93001



Professional Summary:


General Manager/Office Manager/Administrative Assistant

Project Management – Strategic Planning – Policies & Procedures – Systems Management – Product Management


Focused and decisive Professional recognized for technical savvy and dedication to the evolution and improvement of the organization’s Systems, Products, Services, Policies and Procedures, and effective communication between interdisciplinary teams and stakeholders.  Sequential and analytical problem solver skilled at increasing efficiencies in production and sales while maintaining cost controls.  Recognized for professionalism, positive mental attitude, commitment to excellence, and demonstrated ability to communicate and interact effectively with senior management, associates, and customers. Strong leadership and motivational skills; proven ability to quickly build rapport, establish trust, and train people of all levels.


  • Management

Operations| Training| Policies & Procedures| Handbooks| Payroll Support|

  • Systems Management

ERP Implementation| Database| Network| Sales Reporting| IT Department|

  • Product Development

Product Pricing/Tracking| Advertising/Promotions| Technical Writing|

  • Sales & Marketing

Sales Coordination/Support| Sales Reporting| Advertising| Client/Vendor Relations

  • Financial Management

A/P, A/R| CPA Coordination| Process Improvements| Budgeting

  • Warehouse Management

Inventory Control| Shipping/Receiving| Scheduling|  Procurement| Logistics|


Summary of Experience:


MotherEarth Media – MotherEarth Media is a Santa Barbara based Non-profit management consulting practice whose mission is to help educate and create sustainable and healthy communities, in order to generate a quality of life in harmony with nature. 

Business Consultant                                                                                                              2015-2016

  • Assisted the Director with drafting a Business Plan for a communication group dedicated to sustainability;  

  • Maintained and repaired computers, upgraded software installations and maintained the health of  information systems 

  • Created marketing and informational brochures for Paris COP 21 conference

  • Assisted in researching costs and drafting operations budget for board of directors and potential donors


Santa Clarita Consultants is a privately-held is a SYSPRO Partner and enterprise consulting services company.

Implementation Specialist Contractor                                                                                2016

  • Syspro ERP enterprise implementations of the following modules: accounts receivable; accounts payable; inventory management; purchase orders; sales orders; reporting

  • Designed transaction documents in Crystal Reports and implemented customized workflows


Hely & Weber Orthopedics is a privately-held international manufacturing and distribution orthopedic and sports medicine corporation—specializing in braces.

General Manager of Administration                                                                                               1999 – 2015

Joined company as Computer Systems Administrator and promoted to Director of Communication & Computer Systems, and ultimately, GM of Administration.  Day-to-day responsibilities include reporting directly to the company President, and managing and directing the activities of Customer Service Department; Human Resources; AR/AP; Information Systems; Product Management, and Administrative Assistant

  • Responsible for training employees on the use of the ERP and CRM systems whenever necessary and beyond the initial implementations and training sessions for projects or product launches

  • Closed the financial modules each day and sent out the sales and financial reporting to the Executive Management team and the Sales Force

  • Handled the customer concerns that were escalated above the Customer Service Supervisor

  • Coordinated and planned all technology implementations and upgrades in two facilities

  • Manager for Supervisors of Customer Service, AP/AR and Human Resources. Direct manager for IT department and an Administrative Assistant

  • Database management and customization for all department needs (limited interaction with MS SQL tables directly)

  • Implementation of Job Descriptions, Employee Timecard System Use, Performance Evaluations

  • Product launches and training

  • Coordinated companywide policy or procedural changes as requested by executive team

Key Accomplishments:

  • Solicited and managed several federal government contracts

  • Implemented with Product Managers and Advertising Agency: Company product catalog; Designed retail packaging line; Online store; Designed trade show booths and also coordinated trade show administrative planning; Crafted PowerPoint presentations for most internal sales training conferences; Coordinated product launch packages for sales force, implemented database entries, packaging design and coordination, and customer service product training

  • Implemented with internal team and computer consultant:  Technology planning, acquisition and implementation for a satellite interstate warehouse facility; Server, network, software and technology upgrades companywide; ERP modules: General Ledger, Work In Process, Lot Traceability; Return Materials Authorization; CRM, Labelling; Designed functionality of Advanced Order Management System for shipping department;  Designed document templates (Purchase Orders, Sales Orders, WIP Job Orders); Coordinated conversion of supply chain and warehouse management system to a barcoding system and scanning based inventory transactions; Coordinated adoption of Lot Traceability and Country of Origin tracking

  • Coordinated with CPA Contractor: Daily, Monthly, Quarterly, and Yearly ERP and Financial module closing and reporting

  • Implemented with Human Resources Supervisor and Insperity: Performance evaluations (excluding metrics); Job Descriptions; Departmental procedures and handbooks; Employee handbook


Maple Leaf Bakery, a division of Maple Leaf Foods - Maple Leaf Bakery, the bakery products division of Maple Leaf Foods Inc. is comprised of its 87.5 percent interest in Canada Bread Company.

Office Manager/Administrative Assistant                                                                           1997 – 1998

Day-to-day responsibilities include reporting directly to Plant Manager while managing and directing the activities of 3 Administrative Assistants; coordinating with the Production Manager and Purchasing Manager regarding incoming orders and scheduling

  • Coordinated inventory cycle counts, truck scheduling, label making, and supported needs of the home office for payroll time tracking, recipe documentation, and computer training needs for the staff

  • Repaired, upgraded, installed software and troubleshot local windows desktop computers

  • Entered/managed purchase orders of raw materials for production and finished goods for distribution

  • Systematized inventory control system, reconciled shipping and receiving warehouse inventory, participated in cycle counts and period closing

  • Responsible for training all office employees in new software, information systems, and label making equipment

  • Coordinated daily orders for shipping and receiving warehouse

  • Generated memoranda, created presentations, created worksheets and forms as requested

Key accomplishments:

  • Systems conversion between ERP systems

  • Started UPC bar coding of all salable products in local plant


Summary of Education & Training:


  • University of California, Berkeley

Bachelor of Arts, Integrative Biology, 1995

  • Scholarships:

    • National Science Scholar Scholarship, National Science Foundation, 4years

    • Scripps Undergraduate Research Fellowship awarded 2 summers in a row by National Science Foundation, Ocean Sciences division, summer internships at Scripps Institution of Oceanography

    • John D. Isaacs Scholarship (marine science), Sea Grant College, 4 years

    • Fellowship awarded for NIH Bridges to the Future to attend San Francisco State University

    • San Francisco State University

Master Program, Animal Physiology (Incomplete)


  • Dale Carnegie – Leadership Training for Managers; Effective Communications and Human Relations / Skills for Success


Summary of Software Experience:

  • Syspro (ERP System modules experienced with: Cash Book, General Ledger, Accounts Receivable, Accounts Payable, Purchase Orders, Requirements Planning, Lot Traceability, Inventory Management, Sales Orders, Return Merchandise)

  • MS Office 2013 and prior (Word, Excel, PowerPoint, Access, Outlook, Publisher); Adobe Photoshop & Illustrator; QuickBooks, QuickBooks POS;  Seagull Bartender; LabelView; Crystal Reports; Norton Antivirus, Norton Ghost, Symantec Endpoint Protection; Symantec Backup Exec; Shopify for websites; Joomla for websites


Summary of Volunteer Experience:


Channel Islands National Park and Marine Sanctuary


Naturalist, Channel Islands Naturalist Corps (CINC)                                                                      2005-2009

  • Volunteers dedicated to educating passengers on board whale watch vessels and island hikers visiting the National Park and Marine Sanctuary

  • Participated in numerous local outreach events to increase public awareness about the Channel Islands


  • ID#: 111143
  • Location: Ventura, CA , 93001

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